Slide background

Clarity from complexity
Decisive Action

Slide background

Devoted client service

Slide background

Business across the country
Strategic move

PRIVACY NOTICE

Mitel & Partners

Our law firm is committed to protecting the privacy and security of the personal data that we process and we would like such processing to be open and transparent.

For further details on the types of personal data we collect, how we collect and process that information, who we share it with in relation to the services we provide, and certain rights and options that you have in this respect, please read this Privacy Notice. By providing your personal data to us, you agree to the processing set out in this Privacy notice.

1. Who we are and what we do

Mitel & Asociatii, having its headquarters at 143 Calea Grivitei, 1st District, Bucharest, Romania, registered with the Bucharest Bar Association under Decision no. 336/30.01.2003, having sole registration code RO15213953, acts as controller of your personal data for the purposes specified below.

2. What personal data we process about you

We process different types of personal data when you request legal advice or representation from us, when you browse, request information or interact with our website and/or social media platforms (Facebook and LinkedIn) or when you render or offer yourself to render services to us.

The personal data that we collect and process are:

  1. Basic personal details such as your name, address, telephone number, date of birth, marital status, passport number, employment history, name of the company you belong to, educational or professional background, tax status, employee number, job title and function, and other personal data concerning your preferences relevant to our services, such as your name, date and place of birth, and job title;
  2. Financial and Payment Data, including your bank account and other data necessary for processing payments and fraud prevention, including credit/debit card numbers;
  3. Contact details such as your telephone number, fax number and postal/ e-mail address;
  4. Details and information about your visits to our offices;
  5. Website usage and other technical data such as details of your visits to our websites, such as the Internet Protocol (IP) address, login data, browser type and version, device type, time zone setting, browser plug-in types and versions, operating system and platform;
  6. Data that you voluntarily give us when you choose to participate in various activities related to social media platforms such as user ID, your comments and opinions, evaluating posts and responding to feedback;
  7. Personal data provided to us by or on behalf of our clients or generated by us in the course of providing our services, which may, where relevant, include special categories of personal data (including, but not limited to, personal identification number, identity card series and number, data on your political opinions, data on your health, data on union membership and data relating to criminal convictions and offences, information on relevant and important litigation or other court actions initiated against you or by you against one of your third party affiliates);
  8. Identification and other background verification data such as a copy of passports or utility bills or evidence of beneficial ownership or the source of funds to comply with “know-your-customer”/anti-money laundering laws and collected as part of our client acceptance and ongoing monitoring procedures;
  9. Recruitment related data such as your curriculum vitae, your education and employment history, details of professional memberships and other information relevant to potential recruitment by us;
  10. Any other personal data relating to you that you willingly provide to us from time to time.

Where we need to collect personal data by law or in order to process your instructions or perform a contract we have with you and you fail to provide that data when requested, we may not be able to carry out your instructions or perform the contract we have or are trying to enter into with you. In this case, we may have to cancel our engagement or contract you have with us, but we will notify you if this is the case at the time.

3. Do we collect personal data about other people?

If you provide personal data to us about any person other than yourself, your employees, counterparties, advisers or suppliers, you must ensure that they understand how their information will be used, and that they have given their consent for you to disclose it to us and for you to allow us, and our outsourced service providers, to use it or there is a legal basis that justifies such disclosure.

4. How we obtain the personal data about you

We may collect or receive your personal data in a number of different ways:

  • Where you provide it to us directly, for example by e-mail or via other direct interactions with us; or
  • In certain circumstances, we collect your personal data from a third party source. For example, we may collect personal data from your employer, other companies or individuals with which/whom you are connected, governmental agencies, credit bureaus, information or service providers or from public data bases (such as the Electronic Archive for Secured Transactions, Trade Register, Insolvency Bulletin).

5. How we use your personal data

We may use your personal data as provided below. In each case, we note the grounds that we rely on in order to use your personal data.

  1. To execute a contract, or take steps linked to a contract, with you or your organization, at your request. This includes:
    • to register you as a client of Mitel & Asociatii;
    • to provide and administer legal services or other services or solutions, as instructed by you or your organization; and
    • to process payments, billing and collection.
  2. As required by Mitel & Asociatii to conduct our business and pursue our legitimate interests, in particular:
    • to administer and manage our relationship with you, including identifying persons authorized to represent our clients, suppliers or service providers;
    • to manage access to our premises and for security purposes;
    • to facilitate the use of our websites and social media platforms and to ensure that content from our websites is presented in the most effective manner for you and for your device;
    • to protect the security of our communications and other systems and to prevent and detect security threats, frauds or other criminal or malicious activities;
    • for insurance purposes;
    • to recover any payments due to us and where necessary to enforce such recovery; and
    • to exercise or defend our legal rights or to comply with court orders.
  3. For purposes required by law, including maintaining records, compliance checks (e.g. anti-money laundering);
  4. Where you give us consent:
      • to communicate with you to keep you up to date on the latest developments, announcements, and other information about our services and solutions (including briefings, newsletters and other information), events and initiatives.

      In this regard, we will provide an option to unsubscribe or opt out of further communication on any electronic communication sent to you or you may opt out by contacting us as set out below.

      • to enable us to process applications for employment or professional training for any position for which you may apply at our law firm.
  5. If you have provided your consent to the processing and transfer of your personal data, you have the right to fully or partly withdraw your consent. To withdraw your consent, please use the contact details provided in Section 12 below. While exercising this right, please also take into account that withdrawal of consent will not affect the processing of personal data before such withdrawal.We will not use your personal data for taking any automated decisions affecting or creating profiles.

6. Who we share your personal data with

While as a rule we shall not disclose your personal data to any third parties, we may transmit such data to:

  1. third parties, including certain service providers we have retained in connection with the legal services we provide, such as other legal specialists, translators, couriers, or other necessary entities;
  2. courts, law enforcement authorities, regulators, government officials or attorneys or other parties where it is reasonably necessary for the dispute resolution process;
  3. insurers, insurance brokers and banks;
  4. IT services provider, whenever it will be and strictly to the extent that is necessary;

Please note this list is non-exhaustive and there may be other examples where we need to share with other parties in order to provide the legal services.

We may also process your personal data to comply with our regulatory requirements or in the course of dialogue with our regulators as applicable, which may include disclosing your personal data to government, regulatory or law enforcement agencies in connection with enquiries, proceedings or investigations by such parties anywhere in the world or where compelled to do so. Where permitted, or unless doing so would prejudice the prevention or detection of a crime, we will direct any such request to you or notify you before responding.

7. Which countries we transfer your personal data to

We will not transfer, as a rule, any of your personal data outside the European Economic Area (EEA). Nevertheless, if your personal data are included, inserted or otherwise communicated via Rackspace Webmail (that we use in our activity), such personal data will be transferred to the United States.

The above-mentioned e-mail services provider has an active Safe Shield certification that you can access at any time at: https://www.privacyshield.gov/participant_search

8. How long we keep your personal data

We will retain your personal data for as long as is necessary to fulfil the purpose for which this data has been collected and to observe any legal obligations hereof.

9. How we protect your personal data

We are highly committed to observing data privacy and, thus, we have implemented a range of commercially reasonable physical, technical and procedural measures to help protect personal data from unauthorized access, use, disclosure, alteration or destruction.

Furthermore, our staff and lawyers, as well as any third party service providers we may engage that process personal data on our behalf (for the purposes listed above) are also contractually bound to respect the confidentiality of your personal data.

10. What rights you have in relation to your personal data

In your capacity as data subject, GDPR grants you the following rights:

  1. right of access – allowing you to obtain confirmation that your personal data is being processed by us and, if affirmative, the relevant details of such processing activities;
  2. the right to rectification – allowing you to rectify your personal data if inaccurate;
  3. right to erasure – allowing you to obtain the erasure of your personal data;
  4. right to restriction – allowing you to obtain the restriction of processing your personal data;
  5. right to object – allowing you to object to further processing of your personal data within the conditions and limits set forth by law;
  6. right to data portability – allowing you to receive the personal data concerning you that you have provided to us, in a structured, commonly used and machine-readable format or to transmit such data to another data controller.

You may exercise your aforementioned rights and find out more about such rights by filing with us, as data controller, a written request using the contact details provided in Section 12 below. If you are not satisfied with our use of your personal data or our response to any exercise of these rights, you have the right to complain to the Data Privacy Authority.

11. How we use cookies and similar technologies

Please be informed that our website uses Strictly Necessary Cookies. These cookies are essential in order to enable you to move around our website and use features, such as accessing secure areas of the site. Without these cookies, services such as enabling appropriate content based on your type of device cannot be provided.

In general, cookies are text files containing small amounts of information which are downloaded to your device when you visit a website.

If you have queries about our use of cookies, you can contact us by using the details provided in Section 12 below or you can find more information about cookies at: www.allaboutcookies.org.

12. How you can contact us

If you have any questions about this Privacy Notice or you want to exert your rights as data subject, please contact our data protection officer by using one of the following options:

  1. Via e-mail at: alina.buculei@mitelpartners.ro;
  2. In writing at: 143 Calea Grivitei, 1st District, Bucharest.

13. How we may update this Privacy notice

We reserve the right to update and amend this Privacy Notice from time to time in order to reflect any changes to the way in which we process your personal data or changing legal requirements. Any changes we may make to this Privacy Notice will be posted on this page and notified to you while visiting our website or, where appropriate, notified to you by e-mail.

This Privacy notice comes into force and effect on May 25, 2018.

 

Website Security Test